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Document: Notice of Privacy Practices (Updated November 1, 2025) – New Philadelphia City Health Department
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Notice of Privacy Practices (Updated November 1, 2025) – New Philadelphia City Health Department - Adobe Acrobat Reader (64-bit)
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graphic page 1 Logo of the New Philadelphia City Health District, Est. 1854

== Reading from the top, line by line (Ctrl+Home, then Down Arrow to the end) ==
graphic Logo of the New Philadelphia City Health District, Est. 1854
heading level 1 New Philadelphia City Health Department Notice of Privacy Practices
NPCHD Privacy Officer
150 E. High Avenue
New Philadelphia, Ohio 44663
330-364-4491 ext. 1208
heading level 2 Your Information. Your Rights. Our Responsibilities.
This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
heading level 3 Your Rights
You have the right to:
list with 8 items • View or get a copy of your paper or electronic medical record
• Correct your paper or electronic medical record
• Request confidential communication
• Ask us to limit the information we share
• Get a list of those with whom we’ve shared your information
• Get a copy of this privacy notice
• Choose someone to act for you
• File a complaint if you believe your privacy rights have been violated
out of list ➤ See page 2 for more information on these rights and how to exercise them
heading level 3 Your Choices
You have some choices in the way that we use and share information as we:
list with 5 items • Tell family and friends about your condition
• Provide disaster relief
• Provide mental health care
• Market our services and sell your information
• Raise funds
out of list ➤ See page 3 for more information on these choices and how to exercise them
heading level 3 page 2 Our Uses and Disclosures
We may use and share your information as we:
list with 10 items • Treat you
• Run our organization
• Bill for your services
• Help with public health and safety issues
• Do research
• Comply with the law
• Respond to organ and tissue donation requests
• Work with a medical examiner or funeral director
• Address workers’ compensation, law enforcement, and other government requests
• Respond to lawsuits and legal actions
out of list ➤ See pages 3 and 4 for more information on these uses and disclosures
heading level 2 Your Rights
When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.
heading level 3 Get an electronic or paper copy of your medical record
list with 2 items • You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. Ask us how to do this.
• We will provide a copy or a summary of your health information, usually within 30 days of your request. We may charge a reasonable, cost-based fee.
out of list heading level 3 Ask us to correct your medical record
list with 2 items • You can ask us to correct health information about you that you think is incorrect or incomplete. Ask us how to do this.
• We may say “no” to your request, but we’ll tell you why in writing within 60 days.
out of list heading level 3 Request confidential communications
list with 2 items • You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address.
• We will say “yes” to all reasonable requests.
out of list heading level 3 Ask us to limit what we use or share
list with 2 items • You can ask us not to use or share certain health information for treatment, payment, or our operations. We are not required to agree to your request, and we may say “no” if it would affect your care.
• If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for the purpose of payment or our operations with your health insurer. We will say “yes” page 3 unless a law requires us to share that
information.
out of list heading level 3 Get a list of those with whom we’ve shared information
list with 2 items • You can ask for a list (accounting) of the times we’ve shared your health information for six years prior to the date you ask, who we shared it with, and why.
• We will include all the disclosures except for those about treatment, payment, and health care operations, and certain other disclosures (such as any you asked us to make). We’ll provide one accounting a year for free but will charge a reasonable,
cost-based fee if you ask for another one within 12 months.
out of list heading level 3 Get a copy of this privacy notice
list with 1 item • You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.
out of list heading level 3 Choose someone to act for you
list with 2 items • If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.
• We will make sure the person has this authority and can act for you before we take any action.
out of list heading level 3 File a complaint if you feel your rights are violated
list with 3 items • You can complain if you feel we have violated your rights by contacting us using the information on page 1.
• You can file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting
link www.hhs.gov/ocr/privacy/hipaa/complaints/
link
.
• We will not retaliate against you for filing a complaint.
out of list heading level 2 Your Choices
For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information in the situations described below, talk to us. Tell us what you want us to do, and we will follow your
instructions.
heading level 3 In these cases, you have both the right and choice to tell us to:
list with 2 items • Share information with your family, close friends, or others involved in your care
• Share information in a disaster relief situation
out of list If you are not able to tell us your preference, for example if you are unconscious, we may go ahead and share your information if we believe it is in your best interest. We may also share your information when needed to lessen a serious and imminent
threat to health or safety.
heading level 3 In these cases we never share your information unless you give us written permission:
list with 2 items • Marketing purposes
page 4 • Sale of your information
out of list heading level 3 In the case of fundraising:
list with 1 item • We may contact you for fundraising efforts, but you can tell us not to contact you again.
out of list heading level 2 Our Uses and Disclosures
How do we typically use or share your health information? We typically use or share your health information in the following ways.
heading level 3 Treat you
list with 1 item • We can use your health information and share it with other professionals who are treating you.
out of list Example: A doctor treating you for an injury asks another doctor about your overall health condition.
heading level 3 Run our organization
list with 1 item • We can use and share your health information to run our practice, improve your care, and contact you when necessary including phone and text messages.
out of list Example: We use health information about you to manage your treatment and services.
heading level 3 Bill for your services
list with 1 item • We can use and share your health information to bill and get payment from health plans or other entities.
out of list Example: We give information about you to your health insurance plan so it will pay for your services.
continued on next page
How else can we use or share your health information? We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the
law before we can share your information for these purposes. For more information see:
link www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html
link
.
heading level 3 Help with public health and safety issues
list with 1 item • We can share health information about you for certain situations such as:
list with 5 items • Preventing disease
• Helping with product recalls
• Reporting adverse reactions to medications
• Reporting suspected abuse, neglect, or domestic violence
• Preventing or reducing a serious threat to anyone’s health or safety
out of list out of list heading level 3 Do research
list with 1 item • We can use or share your information for health research.
out of list heading level 3 page 5 Comply with the law
list with 1 item • We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we’re complying with federal privacy law.
out of list heading level 3 Respond to organ and tissue donation requests
list with 1 item • We can share health information about you with organ procurement organizations.
out of list heading level 3 Work with a medical examiner or funeral director
list with 1 item • We can share health information with a coroner, medical examiner, or funeral director when an individual dies.
out of list heading level 3 Address workers’ compensation, law enforcement, and other government requests
list with 1 item • We can use or share health information about you:
list with 4 items • For workers’ compensation claims
• For law enforcement purposes or with a law enforcement official
• With health oversight agencies for activities authorized by law
• For special government functions such as military, national security, and presidential protective services
out of list out of list heading level 3 Respond to lawsuits and legal actions
list with 1 item • We can share health information about you in response to a court or administrative order, or in response to a subpoena.
out of list NPCHD does not create or manage a hospital directory or maintain psychotherapy notes.
Many NPCHD programs have other laws for the use and disclosure of information about you. For example, you must give your written authorization for NPCHD to use and disclose your mental health and chemical dependency treatment records.
NPCHD may use and disclose information for public benefits under government programs.
heading level 2 Our Responsibilities
list with 4 items • We are required by law to maintain the privacy and security of your protected health information.
• We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
• We must follow the duties and privacy practices described in this notice and give you a copy of it.
• We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.
out of list For more information see:
link www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/noticepp.html
link
.
heading level 3 page 6 Changes to the Terms of this Notice
We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, in our office, and on our web site.
Effective: April 14, 2003. Updated 04/09/2019 (SG), 11/01/2025 (DF)
heading level 2 This Notice of Privacy Practices applies to the following organizations.
New Philadelphia City Health Department
Privacy Officer: NPCHD Health Commissioner, 330-364-4491 ext. 1208,
link health@newphilaoh.com
link
,
link https://www.newphiladelphiaoh.gov/170/Health-Department
link

== Headings (H key) ==
New Philadelphia City Health Department Notice of Privacy Practices heading level 1
Your Information. Your Rights. Our Responsibilities. heading level 2
Your Rights heading level 3
Your Choices heading level 3
page 2 Our Uses and Disclosures heading level 3
Your Rights heading level 2
Get an electronic or paper copy of your medical record heading level 3
Ask us to correct your medical record heading level 3
Request confidential communications heading level 3
Ask us to limit what we use or share heading level 3
page 3 Get a list of those with whom we’ve shared information heading level 3
Get a copy of this privacy notice heading level 3
Choose someone to act for you heading level 3
File a complaint if you feel your rights are violated heading level 3
Your Choices heading level 2
In these cases, you have both the right and choice to tell us to: heading level 3
In these cases we never share your information unless you give us written permission: heading level 3
page 4 In the case of fundraising: heading level 3
Our Uses and Disclosures heading level 2
Treat you heading level 3
Run our organization heading level 3
Bill for your services heading level 3
Help with public health and safety issues heading level 3
Do research heading level 3
page 5 Comply with the law heading level 3
Respond to organ and tissue donation requests heading level 3
Work with a medical examiner or funeral director heading level 3
Address workers’ compensation, law enforcement, and other government requests heading level 3
Respond to lawsuits and legal actions heading level 3
Our Responsibilities heading level 2
page 6 Changes to the Terms of this Notice heading level 3
This Notice of Privacy Practices applies to the following organizations. heading level 2
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== Lists (L key) ==
list with 8 items • View or get a copy of your paper or electronic medical record
list with 5 items • Tell family and friends about your condition
list with 10 items page 2 • Treat you
list with 2 items • You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. Ask us how to do this.
list with 2 items • You can ask us to correct health information about you that you think is incorrect or incomplete. Ask us how to do this.
list with 2 items • You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address.
list with 2 items • You can ask us not to use or share certain health information for treatment, payment, or our operations. We are not required to agree to your request, and we may say “no” if it would affect your care.
list with 2 items page 3 • You can ask for a list (accounting) of the times we’ve shared your health information for six years prior to the date you ask, who we shared it with, and why.
list with 1 item • You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.
list with 2 items • If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.
list with 3 items • You can complain if you feel we have violated your rights by contacting us using the information on page 1.
list with 2 items • Share information with your family, close friends, or others involved in your care
list with 2 items • Marketing purposes
list with 1 item page 4 • We may contact you for fundraising efforts, but you can tell us not to contact you again.
list with 1 item • We can use your health information and share it with other professionals who are treating you.
list with 1 item • We can use and share your health information to run our practice, improve your care, and contact you when necessary including phone and text messages.
list with 1 item • We can use and share your health information to bill and get payment from health plans or other entities.
list with 1 item • We can share health information about you for certain situations such as:
list with 5 items • Preventing disease
list with 1 item • We can use or share your information for health research.
list with 1 item page 5 • We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we’re complying with federal privacy law.
list with 1 item • We can share health information about you with organ procurement organizations.
list with 1 item • We can share health information with a coroner, medical examiner, or funeral director when an individual dies.
list with 1 item • We can use or share health information about you:
list with 4 items • For workers’ compensation claims
list with 1 item • We can share health information about you in response to a court or administrative order, or in response to a subpoena.
list with 4 items • We are required by law to maintain the privacy and security of your protected health information.
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== Links (K key) ==
list with 3 items page 3 www.hhs.gov/ocr/privacy/hipaa/complaints/ link
page 4 www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html link
page 5 www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/noticepp.html link
page 6 health@newphilaoh.com link
https://www.newphiladelphiaoh.gov/170/Health-Department link
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== Graphics (G key) ==
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